# Collect audience information

> Ask for a name, company, email or anything else before people take part.

Source: https://engageslide.com/knowledge-base/presentation-settings/collect-audience-information · EngageSlide Help Center · Presentation Settings

Video tutorial: [Collect audience information — video tutorial](https://youtu.be/H4A7pVMQ_xY)

## What it does

With **Collect Audience Information** turned on, everyone who joins fills in a short form on their phone before they see your slides. You choose the fields. Every answer they give is then linked to their details, so after the session you know exactly who said what — handy for workshops, trainings, events and anything you need an attendance list for.

## Step by step

1. In the editor, open the **⚙️ Presentation settings** tab in the right column and expand **General Settings**.
2. Turn on **Collect Audience Information**. An **Audience Name** field is added first and is always required.
3. Press **+ Add Field** and type the field title — for example _Company_, _Work email_, _Department_ or _Student ID_.
4. Tick **Required** on the fields people must fill in. Remove a field with the red **✕**.
5. Present as usual. The phone preview next to the slide shows the form your audience will see.

![Collect Audience Information with a required Company field and an optional Work email field — the phone preview updates instantly.](https://engageslide.com/images/kb/collect-info-settings.webp)

![The phone asks for the details first; required fields are marked with *](https://engageslide.com/images/kb/collect-info-phone.webp)

## What participants see

- A **Please provide your information** card with one box per field. Required fields carry a red **\***.
- **Submit** stays disabled until every required field is filled.
- After submitting they go straight to the current slide. They are not asked again for this presentation.
- A field whose title contains _email_ is also saved as the participant’s email, so it shows in the **Email** column of your report.

## See the details after the session

Open the presentation’s **Report** (the chart icon in the editor top bar, or from your Home list) and go to the **Participants** tab. Every participant is listed with their email and number of answers; click a row to see all the details they entered and their full activity history. Answers in **Slide Results** also show the author’s details. **Export Excel** adds one column per field. See [View, reset and export results](https://engageslide.com/knowledge-base/presenting/results-and-export).

![Report → Participants → a participant: every field they filled in, plus each answer they gave.](https://engageslide.com/images/kb/collect-info-report.webp)

## Frequently asked questions

### Can I change the fields during a session?

Yes, but only people who join afterwards see the new form. People who already submitted are not asked again.

### Is the Audience Name field optional?

No. When collection is on, the name is always the first field and always required. Add your own fields below it.

### Does it work with access codes or login?

Yes. If you also use [access codes or participant login](https://engageslide.com/knowledge-base/presentation-settings/private-sessions), people pass that check first, then fill in the form.

### Can I export the information?

Yes — **Export Excel** in the report adds a column for every field. Exporting is available on paid plans; on the free plan you can view everything in the report.